Job Description

About the Position

The Executive Assistant works under general direction to provide high level administrative support to Ambassador, Deputy Ambassador, and Minister Counsellor (Political), and ensure the effective and efficient operation of the executive office. In this position you will need a high degree of initiative and excellent communication. It will be critical for you to exercise discretion and maintain confidentiality.

For more details, please check the URL sent to you after your application.
Applications close at 5 p.m. on Wednesday, 15 October 2025. Required Qualifications/Experience/Knowledge/Skills
・Advanced English written and verbal communication skills. Japanese is highly desirable but not essential (JLPT N2 preferred).
・Excellent attention to detail, and proven organisation and time management skills to ensure effective and efficient prioritisation and delivery of tasks.
・Well-developed communication and interpersonal skills including experience dealing with wide range of internal and external stakeholders.
・Demonstrated ability to be flexible, resilient, and multi-task when managing competing and changing priorities in a busy and complex environment.
・Ability to exercise a high level of discretion in a position of trust.
・Effective liaison and negotiation skills and sound decision making under minimal direction.
・Knowledge of Australian and Japanese Government agencies and protocols.
・Strong awareness of Japanese etiquette and cultural sensitivities.
・Initiative to problem solve and add value by recognising issues, developing solutions and anticipating and responding to the needs of the HOM and the Executive team.
・Advanced IT skills, including proficiency with the Microsoft Office suite and other relevant software programs and databases.
・Experience working in a foreign mission and demonstrated capacity to work as a member of a small team would be an advantage.

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